HR-insikter • 10 MIN LÄSNING
Att förstå GDPR för HR-avdelningar
APR 2, 2026
HR-avdelningar hanterar känsliga personuppgifter varje dag. Här är en guide i klartext till GDPR-kraven och hur ni säkerställer efterlevnad.
GDPR-grunder för HR
UK General Data Protection Regulation (UK GDPR) och dess EU-motsvarighet reglerar hur personuppgifter samlas in, lagras, används och raderas. För HR-avdelningar omfattar personuppgifter allt från en jobbansökan till en lönebesked till en sjukfrånvarojournal. De sex dataskyddsprinciperna är laglighet, korrekthet och öppenhet; ändamålsbegränsning; uppgiftsminimering; riktighet; lagringsbegränsning; samt integritet och konfidentialitet. HR måste kunna visa att samtliga sex efterlevs.
Legal bases for processing employee data
Every HR data processing activity must have a legal basis. The most common for employees are: performance of a contract (processing payroll data to pay an employee), legal obligation (maintaining right-to-work records), and legitimate interests (monitoring email use on company devices for security purposes). Special category data, which includes health information, racial or ethnic origin, and biometric data, requires an additional condition: most commonly explicit consent or necessity for employment law purposes.
Employee rights you must honour
Employees have the right to access their personal data (subject access requests must be responded to within one month), the right to have inaccurate data corrected, the right to erasure in some circumstances, and the right to restrict processing. Establish a clear process for handling these requests, train your HR team to recognise them, and ensure you can retrieve the relevant data from your HRIS quickly. Late or incomplete responses can result in regulatory action.
Områden med hög risk för HR
Certain HR activities carry higher data protection risk: automated decision-making in recruitment (using AI to screen CVs), the transfer of employee data to third-party payroll providers, the collection of biometric data for time-and-attendance systems, and the use of employee monitoring tools. Conduct a Data Protection Impact Assessment (DPIA) before implementing any new technology that processes special category data or involves automated decisions affecting individuals.
