Avidbots is an autonomous robotics company whose flagship product, the Neo floor-scrubbing robot, is deployed in airports, shopping centres, warehouses, and other large commercial facilities around the world. The business has grown rapidly since its founding, with its engineering, sales, and operations teams expanding across North America and internationally. Managing a workforce of more than 200 people across multiple locations required a level of HR infrastructure that the organisation's early-stage systems could no longer support.
As Avidbots scaled, the limitations of its existing HR approach became increasingly visible. Employee records were held in a combination of the company's payroll provider, shared documents, and individual manager files, with no single system holding a complete and authoritative view of the workforce. Producing an accurate headcount report required manual collation from multiple sources, a process that typically took several hours and was subject to human error.
Leadership's demand for workforce data was increasing as the business matured. Board meetings, investor updates, and operational planning sessions all required accurate and timely information about headcount by department, hiring velocity, and turnover trends. The inability to produce this data quickly was a source of frustration for the executive team and a credibility challenge for the HR function.
Avidbots implemented BambooHR to create a single, authoritative source of people data. All employee records were migrated into the system, departmental structures were configured to reflect the company's organisational design, and the real-time organisational chart became a resource that managers and employees alike found immediately useful. For the first time, anyone in the organisation could see who reported to whom and understand the company's structure at a glance.
The improvement in reporting speed was significant. Headcount reports that previously required hours of manual effort could now be generated in minutes. The People team could respond to executive requests for workforce data on the same call rather than committing to follow up later with a spreadsheet. This responsiveness enhanced the team's standing as a strategic partner rather than an administrative function.
Onboarding workflows were configured to match Avidbots' rapid hiring pace. Each new employee received a consistent experience regardless of which department or location they joined, with digital offer letters, equipment request forms, and first-week task lists automatically sent at the right time. Managers received automated prompts to complete their part of the onboarding process, reducing the risk that new starters would arrive to find their accounts unprovided or their workstations unready.
