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That is normal and expected. We provide data cleansing guidance and tooling, de-duplicate and standardise records with your team's input, and validate everything before it reaches the live platform, so the state of your current data is not a barrier.

We migrate from spreadsheets, legacy HR systems or paper records, however your data is currently held. Our specialists handle the technical detail of extraction so your HR team is not left wrestling with exports.

We extract your data, agree a source data freeze, cleanse and de-duplicate it, map fields to the BambooHR data model with validation rules, validate and reconcile against source, then import to a sandbox and test before a controlled load to live.

We agree access, transfer, retention and reconciliation controls with you and process personal data under the applicable contract and documented instructions. Your organisation remains responsible for determining its legal obligations and confirming any data-residency requirements.

We run quality checks and reconcile the imported data against source to prove accuracy, producing full validation and reconciliation reporting. Nothing is loaded to live until it has been validated and tested in a sandbox.

A data freeze is an agreed window during which changes to the source systems are paused so records do not drift while migration is underway. It ensures what we validate is exactly what goes live, avoiding mismatches during cutover.

It is a partnership. Our specialists do the extraction, mapping, validation and reconciliation, while your team confirms decisions on cleansing and standards. We guide the process so the demand on your HR team stays manageable.

Timing depends on data volume, the number of source systems and how much cleansing is needed. For a single, reasonably clean source it is a matter of days within the wider project, whereas multiple messy sources take longer to prepare and reconcile.

Migration sits within the data migration stage and depends on the data model defined during solution design. Validated data is loaded ahead of go-live so the platform is trusted from day one, ready for training and launch.

We agree with you what to migrate, which typically includes current employee records, key historical data and relevant documents. We advise on what is worth bringing across so the new platform stays clean rather than carrying forward clutter.

The reconciliation reporting means most issues are caught before launch, but if anything is found afterwards our team investigates and corrects it as part of hypercare. Because we retain the mapping and validation records, corrections are quick and traceable.